Rates & Forms
Rates
- Facilities & Administrative (Indirect) Cost Rates | Rate Agreement
- Fringe Benefit Rates
- Graduate Assistant Stipends
- Researcher/Scientist Salary Rates
- Travel Reimbursement Rates:
----Illinois & Out-of-State
----International Per-Diem/Lodging Maximums (Note: Also read the info about foreign travel in section 9 of the Sponsored Project Guide.) - University Vehicle Rental Rates
Funding Agency Forms
- Grant application forms for federal programs are available via Grants.gov.
- State of Illinois grant application forms: see the grant information pages listed for specific agencies on our State Funding Agencies page.
ORDA Forms and Spreadsheets
Note: Viewing and printing PDF forms requires either Adobe Acrobat or Adobe Reader. The latter is free from Adobe Systems. If you cannot access PDF files, call ORDA, 453-4540, for a copy of what you need. The forms marked "fillable PDF" can be filled out on your computer using either Acrobat or Reader. Depending on what version you have and how your web browser is configured, you may first need to save the document to your hard drive by holding down SHIFT while clicking on the link. (Note that if you are using Reader, you won't be able to save the filled-out information to your hard drive.) After filling out the form, print it, get signatures as necessary, and mail or bring it to the appropriate office. Forms cannot yet be submitted online.
- Animal Care Protocol forms: see the IACUC website
- Budget Planning Form (PDF; also available in Word)
- Budget Spreadsheet (Excel) and Instructions (PDF; also available in Word)
- Budget Spreadsheets for NIH only: Modular and Nonmodular (Excel)
- Checklist, Proposal/Award (fillable PDF)
- Confidentiality Agreement (PDF) (for industry grants and similar collaborations)
- Faculty Seed Grant Application (fillable PDF; will be updated for FY2009 competition)
- Faculty Seed Grant Final Report Cover Page (fillable PDF)
- Graduate Technology Enhancement Grant Request - OVCR Form (fillable PDF; to be updated for FY2009)
Other SIUC Forms Used by Researchers
This section links to some of the most commonly used forms; it is not an exhaustive list. Most of the University's fiscal and hiring forms are now fillable PDFs, downloadable with instructions from SIUC's central eForms repository. If you need forms not listed here, see the eForms index.
Authorizing Letters (sometimes required to be included with proposals):
- Facilities and Administrative Costs (Indirect Costs) Rate Agreement
- Federal Tax-Exempt (Affirmation) Letter
- State of Illinois Tax-Exempt (IRS Determination) Letter
Conflict of Interest forms:
- Annual Disclosure of Proposed Non-University Activities and Financial Interests (fillable PDF)
- Annual Report of Approved Non-University Activities and Financial Interests (fillable PDF)
Fiscal Account forms:
Hiring forms:
- Change of Assignment, Title or Conditions of Assignment for Graduate Assistants
- Continuing Education and Internal Consulting Activities Request
- Electronic Direct Deposit Payroll Authorization Form
- Employee W-4 Tax Withholding Allowance Certificate
- Employment Eligibility Verification Form (I-9)
- Independent Contractor Analysis Form
- Notice of Civil Service Appointment
- Notice of Extra-Help Civil Service Appointment
- Notice of Faculty or A/P Staff Appointment
- Notice of Graduate Assistant Appointment
- Personal and Professional Data Form
- Request to Create/Modify/Fill a Civil Service Position
- Student Employment Job Posting Request
- Undergraduate Assistantship Application & Position Description
Purchasing, Travel forms:
- Accounts Payable Invoice Distribution
- AP Travel Expense Voucher
- Computer Request Form: Go to the P-Card main page and select from the forms menu.
- Equipment Transaction Form
- Purchase Requisition
- Sole Source Justification Form
- Transfer Voucher
- Travel Service Vehicle Request Form